Project Coordinator

• Type: Contract
• Job #18703

Overview

Our client is a leading member-focused organisation in Queensland, committed to delivering valued services and creating positive outcomes for its members and the wider community. With a strong focus on customer experience, the organisation continues to invest in technology, innovation and transformation initiatives to enhance operational efficiency and service delivery. This is an opportunity to join a purpose-driven organisation undertaking significant programmes of work within a dynamic and evolving environment.

About the role

We are seeking an experienced Project Coordinator to provide project and administrative coordination support for a major Insurance Transition Program.

This role will play an important part in ensuring project activities are effectively planned, monitored, reported and communicated across the programme. You will work closely with the Project Leadership team, supporting project governance, maintaining schedules, developing project visualisations and dashboards, and coordinating key communications.

The ideal candidate will be highly organised, detail-oriented and confident working across multiple project activities in a fast-paced environment. Strong skills in Microsoft Project, Visio and SharePoint will be highly valued.

Key responsibilities

• Maintain and coordinate integrated project schedules using Microsoft Project.
• Develop and maintain Plan on a Page visualisations using Visio and other relevant tools.
• Create and maintain project roadmaps, dashboards and project visualisations to support effective reporting and decision-making.
• Assist with resource planning, financial updates and maintenance of project forecasts.
• Prepare and coordinate clear, timely and accurate project communications and reporting.
• Administer SharePoint, including publishing and maintaining project communications and relevant project information.
• Support project governance activities, meetings and associated documentation.
• Provide general administrative and coordination support to the Project Leadership team.
• Assist with other project coordination activities as required, within the scope of the role and in line with relevant skills and experience.

Highly desirable criteria

• 2 years experience working as a Project Coordinator, Project Administrator or similar role within a complex project or programme environment.
• Strong hands-on experience with Microsoft Project and integrated project scheduling.
• Demonstrated ability to develop Plan on a Page, roadmaps, dashboards and project visualisations, particularly using Microsoft Visio.
• Experience supporting project governance, reporting and communications.
• Strong SharePoint administration and publishing experience.
• Experience supporting resource management, financial tracking and project forecasting.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with excellent attention to detail.
• Ability to work collaboratively with project leadership and stakeholders across a complex programme.

Desirable criteria

• Previous experience supporting insurance, financial services or other highly regulated environments.
• Experience working within a large-scale transformation, transition or technology programme.
• Familiarity with project management methodologies such as PRINCE2, Agile or hybrid delivery frameworks.
• Experience with additional project reporting, visualisation or collaboration tools.
• Relevant project management or coordination qualifications would be advantageous.