Project Coordinator/Officer

• Location: Brisbane City, QLD
• Type: Contract
• Job #18733

Overview

An exciting opportunity is available for an experienced Project Coordinator / Project Officer to join a Queensland Government Information Management program supporting key technology and digital transformation initiatives.

Working within a collaborative project team, you will provide high-quality project coordination, governance, reporting and administrative support to Project Managers and the broader program team. This role is ideal for someone who is highly organised, detail-focused and confident working across multiple stakeholders and competing priorities.
 

About the Role

As a Project Coordinator / Project Officer, you will support the successful delivery of major information management and technology projects, including initiatives focused on content services and information management maturity.

You will assist with project planning, scheduling, governance, risk and issue management, meeting coordination, reporting, stakeholder engagement and User Acceptance Testing (UAT). You will also support change management and training activities to help ensure successful adoption of new information management solutions.

The role provides an excellent opportunity to gain exposure to large-scale government technology projects while working closely with experienced Project Managers and a multidisciplinary delivery team.
 

Key Responsibilities

• Assist Project Managers with project planning, scheduling and monitoring of project activities.
• Coordinate project meetings, including preparing agendas, recording minutes and tracking actions.
• Support project governance, reporting and assurance activities.
• Identify, document and monitor project risks and issues, escalating matters where appropriate.
• Assist with developing and monitoring risk mitigation strategies.
• Support change management activities and coordinate training sessions for end users.
• Coordinate User Acceptance Testing (UAT), including scheduling sessions, tracking feedback and following up defects.
• Build and maintain effective relationships with internal and external stakeholders.
• Support project-related tasks and activities as delegated by the Project Manager or Project Director.
• Maintain accurate project documentation and records.
• Use project management and collaboration tools to support project delivery.
• Contribute to a positive, collaborative and inclusive team environment.

Highly Desirable Criteria

• Demonstrated experience working in a Project Coordinator, Project Officer or similar project support role, preferably within technology or digital transformation programs.
• Experience supporting project planning, scheduling, governance, reporting and assurance activities.
• Experience using project management and collaboration tools such as Azure DevOps, Microsoft Project or Microsoft Planner.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Experience coordinating project meetings, actions, risks, issues and documentation.
• Experience supporting UAT, change management and training coordination.
• Strong stakeholder engagement and communication skills across technical and non-technical teams.
• Intermediate proficiency across Microsoft Office applications, particularly Excel, Word and SharePoint.
• Excellent attention to detail and a strong commitment to delivering quality outcomes.

Desirable Criteria

• Previous Queensland Government or public sector experience.
• Experience supporting information management, records management or content services projects.
• Exposure to electronic records management platforms or information management transformation initiatives.
• Experience working within Agile or hybrid project delivery environments.
• Knowledge of project governance and assurance practices.

Contact details

For a confidential chat, please contact Patrick on 0487 270 306 or via email at patrick@exclaim-it.com.au and we would be more than happy to provide you with additional information and assist in the application process.